Participant Recruitment and retention service for companies
Our goal is to enhance site performance and, most importantly, to help patients to access the best treatment options.
Management
From study start-up to closure, regulatory expertise and operational precision at every stage of your clinical trial.
Learn more →Monitoring
Precision oversight and compliance support across every trial phase.
Learn more →Quality
GCP QA and Auditing for Sponsors, CROs, and sites, with Phase I expertise, oversight, and risk prevention in line with regulations.
Learn more →Pharmacovigilance
Safety data management, case handling, and reports, ensuring accuracy, compliance, risk prevention, and patient safety.
Learn more →and Retention
Support to improve recruitment, retention, site performance, and patient access to best treatments.
Learn more →Training Program
Standard and tailored training solutions. Over 20,000 professionals trained via FormazioneNelFarmaceutico.com platform.
Learn more →Participant Recruitment and retention service for companies
ClinOpsHub supports Sponsors, CROs and clinical sites in participant recruitment and retention.
Our goal is to enhance site performance and, most importantly, to help patients to access the best treatment options.
At ClinOpsHub, we understand that successful participant recruitment and retention are critical to the success of clinical trials. We have a well-established Italian network of clinical research sites and personnel, coupled with extensive experience in managing multi-site studies. Our capabilities in participant recruitment and retention are strengthened by our deep understanding of Italian regulatory requirements, ethics committee interactions, and extensive knowledge in handling clinical trials across multiple therapeutic areas.
Our Approach
ClinOpsHub employs a tailored approach to optimize participant recruitment and retention, ensuring the right strategies are implemented to meet the specific needs of each clinical study.
With over 20 Phase 1 units across Italy managed, a huge network of clinical research professionals, more than 20.000 people trained, and more than 10 year experience and knowledge of Italian sites and PIs, ClinOpsHub has the ability to rapidly identify high-quality clinical sites that are already familiar with stringent GCP standards and able to perform effective recruitment.
Key Services
- Site Network Across Italy: We have a strong network of clinical research sites, hospitals, study coordinators, clinical research associate and specialized medical professionals across the country. This allows us to efficiently recruit patients.
- Hospital Contract Negotiation: Our experience in negotiating contracts with hospitals and clinical sites ensures smooth collaboration and alignment with the study’s objectives and timeline.
- Italian Regulatory Expertise: Our in-depth knowledge of Italian regulations helps ensure compliance with local guidelines, making the recruitment process seamless and efficient.
- Ethics Committee Interactions: We handle all interactions with local ethics committees, ensuring that all regulatory and ethical requirements are met before the recruitment process begins.
- Multi-Therapeutic Area Expertise: Our extensive experience spans multiple therapeutic areas, providing flexibility and ensuring that the most relevant strategies are applied based on the specific needs of each study.
Participant Recruitment Process
Our participant recruitment process is designed to meet the unique needs of each study. This includes:
- Pre-Study Planning: We collaborate with our clients to define the best approach to recruitment, including methods of contact and specific study requirements.
- Kick-off Meetings: We organize initial meetings with site teams to ensure everyone is aligned and ready to start recruiting.
- Training and Support: We provide comprehensive training on study protocols, SOPs, and participant recruitment strategies. We also offer on-site support during the recruitment phase to ensure effective implementation.
Participant Retention
Retention is just as critical as recruitment, and ClinOpsHub implements strategies to ensure participant remain engaged throughout the trial:
- Ongoing Communication: Regular updates, follow-up calls, and reminders to the site to ensure patient participation is maintained.
- Participant Pathways: Tailored participant pathways that guide patients throughout the study, ensuring their safety and satisfaction.
- Support with Escalation Procedures: We develop escalation procedures to handle potential issues, ensuring that retention efforts are not disrupted.
Documentation and Follow-Up
We adhere to the highest standards of documentation throughout the participant recruitment and retention process:
- Detailed Record-Keeping: All recruitment and retention activities are precisely documented to ensure compliance with regulatory requirements.
- Follow-Up Letters: After recruitment activities, follow-up letters are prepared according to the timelines established with the client to ensure continued engagement with participants and update with the sites.
At ClinOpsHub, we are committed to providing comprehensive, efficient, and compliant participant recruitment and retention services, ensuring that clinical trials proceed smoothly and efficiently, while maintaining high patient safety and satisfaction, and compliance with GCP standards.
For more information, feel free to contact us.
Why Choose ClinOpsHub
Services for Sponsors and Non-Profit organizations
Tailored solutions for both commercial sponsors and non-profit institutions, providing flexible and specialized support to meet the unique needs of each project.
Dynamic, Available, Flexible, and Up-to-Date Team
Our team is dynamic, flexible, highly available, and always updated with the latest regulatory standards, providing responsive and efficient support tailored to your project’s needs.
GCP-Compliant QA and Auditing
Rigorous quality assurance activities and auditing services in full compliance with Good Clinical Practice (GCP). We support over 20 Phase I units with self-certification (Determina AIFA no. 809/2015) and offer comprehensive Quality Assurance services to ensure data integrity and patient safety.
Clinical Trials Phase I–IV
Extensive experience managing and monitoring clinical trials from Phase I to Phase IV across various therapeutic areas, in compliance with regulatory and ethical international standards.
Experience with IMPs and Medical Devices
Expertise in handling Investigational Medicinal Products (IMPs) and medical device studies or investigations, ensuring full compliance with regulatory requirements.
Comprehensive Ethical and Regulatory Support
Full support for ethical and regulatory requirements, including CTIS management, ensuring that all aspects of the trial are in line with national and international standards.
For more information about our services or to assess how we can support your clinical study, contact the ClinOpsHub team: we would be happy to review your project’s needs and offer personalized solutions.
Request information
+39 0831 1987416